1. Purpose of Privacy Policy

Handling of all personal information handled by our business.

MASON complies with the relevant laws and regulations and other norms regarding the personal information of clients, business partners, etc. handled in the course of providing consulting and engineering services related to our business, and will not disclose such personal information to any third-party without the prior written consent of the relevant parties.

In addition, MASON guarantees to establish voluntary rules and systems in consideration of international trends, and these rules and systems will be implemented and maintained in order to contribute to the protection of the rights of interested parties.

As a company trusted by the customers, MASON aims to earn trust and contribute to the development of business of the clients by appropriately managing personal information and preventing incidents when providing consulting and engineering services.

MASON is committed to a personal information protection management system based on the policies set forth below:

1. (1) MASON complies with relevant legal and other requirements (contracts, agreements, etc.).
2. (2) MASON complies with applicable requirements related to the management system.
3. (3) Establish, implement, operate, monitor, review, maintain, and continually improve the management system to enhance performance.
4. (4) MASON assesses the impact of the business activities on risks and opportunities, and set targets for important items to the extent technically and economically feasible.
5. (5) All employees and related parties will be made aware of the importance of the policy, and ongoing training and activities to raise awareness will be conducted.
6. (6) The policy will be disseminated to all employees in writing and disclosed to the public.
7. (7) Throughout the phases of MASON’s business activities, MASON will prioritize the following actions:
   1. 1) In principle, MASON will obtain the consent of the individual whose personal information will be collected.
   2. 2) MASON will not obtain any personal information by improper means.
   3. 3) MASON clearly defines the purpose of use of personal information within the scope necessary for the performance of MASON’s business, and will acquire, use, and provide personal information appropriately. Personal information obtained will be used only by the person in-charge within the scope of the purpose of collection, to the extent necessary for business purposes, and measures will be taken to ensure that personal information is not used for any other purposes.
   4. 4) In addition to keeping personal information accurate and up-to-date, MASON strives to correct and protect personal information from unauthorized access, loss, destruction, falsification, and leakage.
   5. 5) MASON will respond sincerely and promptly to inquiries, complaints, and requests for disclosure, etc., regarding personal information from the client.
   6. 6) The Company shall handle personal information within the scope of the purpose of use clearly indicated to the client. We will not disclose or provide personal information provided by the client to any third-party, except with the client's consent or with justifiable reason.
   7. 7) MASON will not divulge the contents of consultations, requests, etc. to anyone other than the Client or the Consultant, etc.
   8. 8) In principle, MASON will not directly contact the Consultant or Client except the designated contact person.
   9. 9) We will be responsible for the storage, management, and disposal of forms and records received as a result of consultations and requests.

2. Scope of application

Handling of all personal information handled by our business.

3. Handling of personal information

Purpose of use of personal information

MASON publicly announces that we will use personal information within the scope of the following purposes of use, in accordance with Article 18, Paragraph 1 of the Act on the Protection of Personal Information (Personal Information Protection Act) and JIS Q 15001:2017.

Customer information

1. product inquiries, product deliveries, and product manufacturing in the Scope of Services;
2. sending information on products, services, and events in the Scope of Services; and (3) providing information on products, services, and events in the Scope of Services.

Provision of Personal Information

We will not disclose or provide the client's personal information to any third-party, except in the following cases:
1. When it is necessary to protect the life, body, or property of an individual and it is difficult to obtain the client's consent.
2. When entrusting the handling of personal information to a third-party within the scope necessary to achieve the purpose of use
3. When a merger, company split, business transfer, or others (5) In the event of succession of business due to merger, company split, business transfer, or other reasons

4. Disclosure of Personal Information

We will respond to the following matters regarding personal information subject to disclosure (the scope of use of "Purposes of Use of Personal Information"). If you have any requests, please contact our Complaint Consultation Desk.

1. (1) Request for notification of purpose of use
2. (2) Request for disclosure
3. (3) Request for correction of content
4. (4) Request for addition or deletion
5. (5) Request for cessation of use
6. (6) RRequest for deletion and cessation of provision to third-parties

Established: October 1, 2017
Final revision: August 1, 2022
Tetsuya Fujita, Representative Director, Mason Consulting, Inc.